Responsible for providing the necessary support by offering a complete secretarial and administrative support service and general office duties of a responsible and confidential nature.
Performs all secretarial tasks, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintain confidential files and other material.
To schedule and attend to the preparation of DGMDs meetings, Management meetings and other ad-hoc meetings including compilation and distribution of meeting folders/papers.
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1. Set up filing system and update index of files and form regularly.
2. Label all files and folders alphabetically.
3. Daily trace system. Photocopy the covering correspondence with trace date clearly indicated and put the photocopy into individual jacket according to the trace date.
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