, a proud member of RelyOn Nutec, headquartered in Copenhagen, Denmark, is the world's leading provider of specialized safety training for the offshore, maritime, and renewable energy industries. Each year, we equip thousands of professionals in the energy and shipping sectors with realistic and invaluable training experiences.
If you are a dedicated and detail-oriented administrative professional with a passion for supporting a dynamic team, exceptional organizational skills, and a keen eye for efficiency,
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To process invoice and delivery order and submit to store and liaise with Accounts Department in case any issue arises (covering scopes received from QC, IETS & R&D)
To receive Sample Request Form (SRF) from Sales Department for marketing samples, manage the sample from packing, preparing related documents, COA issuance and courier management.
To assist Chemists with any documentation, fling and record keeping tasks.
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Collect and sort out all aspects of the company's information, collect and sort out emails, contracts and materials exchanged by business units and archive them;
Apply for the company's foreign employee or visitor visa.
Other support work in the early stage of the plant;
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Effectively dealing and meet up with customer related to account queries / complaints, including liaising with internal departments, to ensure they are brought to a satisfactory conclusion. To update management immediately of important developments / problems and report status of customer account. To present Trade Debtor Aging Report on weekly/monthly basis.
Handling AP - Performing weekly payment cycle, including issuing payment voucher, process electronic payment and circulate payment list to authorizers. To provide timely and accurate information of payment forecast for management review.
Handling and managing finance and cash flow functions including Daily Bank Balance and perform Bank Reconciliation on monthly basis.
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Ensure goods and services purchased adhere to the technical specifications and requirements of the plant and the company’s policies and procedures.
Follow up on orders to ensure goods are shipped and delivered on a timely manner and in good condition.
Verify and record all purchasing documents (e.g., custom form, SST, order receipts and confirmations, Contracts, vendor invoices etc.) for efficient data traceability.
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Act as a liaison between management and internal teams as well as other relevant parties by conveying directives, instructions, tasks, and providing regular updates on task statuses.
Evaluates and negotiates contracts for the purchase of services in coordination with company’s requirement.
Assist the board in handling legal and financial documents.
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