Must be conversant with the Companies Act 2016, relevant statutory and regulatory requirements and to ensure all company secretarial matters are in compliance with the relevant acts, guidelines and requirements
Possess strong sense of responsibility, trustworthy, good in communication and ability to work under minimal supervision, render relevant company secretarial support to the company's clients and meet deadlines
Responsible for the formation/incorporation of new companies, preparation of resolutions, minutes of meetings and others corporate secretarial documents
Familiar with MBRS system
for preparation of Annual Returns and ensure on time submission of AR
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Preparing board resolutions and minutes: This includes recording the decisions made by the board of directors and ensuring that they are in compliance with legal and regulatory requirements.
Handling company meetings: This includes coordinating and preparing materials for annual general meetings (AGMs) and other company meetings.
Advising the board of directors: This includes providing guidance on corporate governance, compliance, and other legal and regulatory matters.
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Preparing board resolutions and minutes: This includes recording the decisions made by the board of directors and ensuring that they are in compliance with legal and regulatory requirements.
Handling company meetings: This includes coordinating and preparing materials for annual general meetings (AGMs) and other company meetings.
Advising the board of directors: This includes providing guidance on corporate governance, compliance, and other legal and regulatory matters.
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Handle Private & Confidential documents discreetly and confidentially, prepare claims and payments, and carry out other administrative support.
Administration of Moneylending license – ensure renewal, submission of annul transaction report, changes of company particulars/directorship, etc are submitted in a timely manner to the authority.
Administrator / custodian of company SOPs. Publication of new SOP and update master list accordingly. Check documents to ascertain it follows the standard format. Perform annul review to ensure documents are current
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Provide secretarial and administrative assistance and support to the Department.
Assist in all aspects of corporate secretarial services for all companies under the Group which includes ensuring proper maintenance of statutory records, due submission of statutory returns and compliance of statutory requirements under the Companies Act 2016.
Preparation of statutory forms returns and notifications in accordance with the requirements of the Companies Act, 2016, Main Market Listing Requirements, Securities Commission Act and other relevant authorities.
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• Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications, screening and directing phone calls and emails as appropriate.
• Documentation: Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
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• Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications, screening and directing phone calls and emails as appropriate.
• Documentation: Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
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Communication: Serve as the primary point of contact for internal and external communications, screening and directing phone calls and emails as appropriate.
Documentation: Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
Record Keeping: Maintain organized and up-to-date records, files, and databases, both electronic and physical.
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Managing and controlling the communications with clients and the regulatory bodies (e.g. ACRA/IRAS)
Conduct periodic reviews of KYC and CDD information of existing relationships including but not limited to higher risk relationships to ensure their profile remains updated
Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients
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